Who codes overtime waiver
information?
Campus HR will code this information based on their approval of the employee's request to waive overtime.
Will Banner accept retroactive hourly pay transactions?
Yes, retroactive pay transactions are processed in Banner using earn codes that are designated for this purpose. However, every effort should be made to process pay transactions on time to reduce the need for using these special earn codes.
How do we enter overtime for workstudies?
The overtime is entered into PHATIME as regular hours worked, the system will generate the FLSA overtime and then based on the output of an MR report, USNH Payroll will process the correct redistribution to the departmental account. (Federal CWS money cannot pay for overtime.)
What is the difference between a time sheet org vs. a home org vs. a distribution org?
The Timesheet Org associates the effort of the NBAJOBS record with a specific department; Home Orgs have been established based on employee type (e.g. student, adjunct faculty, etc.) and is intended to identify the primary org responsible for the employee; Distribution Org directs where an employee's paycheck should be sent.
Will I be able to see information on employees that are not within my Time Sheet Org?
No, unless you are a Superuser.
How do KRONOS and Banner work together? Must the employee's information and work schedule be manually added to both systems.
No, both systems do not require manual entry. Employee/leave data is maintained in Banner and will be fed to the KRONOS System at least once per day.
Is there a form that lists and defines the dates for a faculty member's Academic Year and/or Calendar Year appointment information? Will this information be available on a WEBI report?
Pay date information is found in NBAJOBS as the "contract dates" on the General Job Information area. Each campuses Academic Year dates are posted to the web.
Where is the waiver of overtime
indicator located?
You can find the waiver of overtime indicator on the PEAEMPL form, under Options, then Regulatory Information. If overtime is waived, the Work Period field in the FLSA Information section will be set to ALT for Alternate Schedule.
If I want to pay someone for just one day, should the start date and termination date be the same?
No, if you make the start
date and termination date the same, the system will think of that as a
termination. If you want to pay the
individuasl for just one day, you have to make it actually be two days and
adjust the amounts accordingly. For
example, if you want to pay someone $400 for one day, you should enter the
dates and amounts so that it looks as if you are paying them $200 per day for 2
days...hire date July 3, termination date July 4, daily rate $200.
What are some common mistakes
around Labor Distribution?
Be sure to verify that labor distributions are not to 95ZZPPB or IDUPPB funds and/or YZMPPB orgs.
How do we ….or even can we…... issue
a separate check for a bonus?
It is possible but you have to set up a position that is opposite of the pay period in which your employee normally gets paid. This position is set up strictly for bonuses. For example, if you had an employee who got paid on a B1 payroll, the position to issue the bonus check would have to be set up to pay on the B2 payroll.
If retro hours have been entered
for an employee and approved, how can I go back and add more retro hours for
that same time frame?
You can’t. Once you approve the employees PHATIME record with hours you cannot go in and change or add additional hours. The best thing to do is to enter all hours and before you approve it, make sure that you have all the hours the person has worked.
I was extracting time from
PHATIME and I got all the hourly non-status people. I only wanted one. What
should I do to only get one person?
To enter exception time for an OS employee, in PHATIME, after you enter the year, pay type and Pay ID…use TAB instead of “next block”. Using the TAB will bring up a screen where you can enter the ID of one employee…..not the Time Sheet Org.
How do I pay out only part of
the employee’s earned time?
As of right now, email Campus HR or Kim Harkness with the Employee’s name, SSN, Position Number, hourly rate, number of hours to pay out and the total amount of the payout. Send a copy of the email to Melanie DeZenzo, Carol Powers, Stephanie Behan and Fran Boslow.
I am entering OS Earned time as well as Over time. Does it matter which I enter first?
No. Earned time and Overtime are apples and oranges.
How far ahead can I enter things
for Payroll?
You may enter EPAF/JOBS records ahead of time as long as you are careful to change any and all future effective jobs records that are impacted by your transaction. Entering a transaction ahead of time is preferable to entering it retroactively.
Once I approve time can I go back
in and enter additional hours or change the hours that I have already approved?
No, once it is approved you can not go back in to change or enter additional hours. You can continue to enter time or change it providing you do not “approve” it. You should not approve the time until you are sure you have all of it for that pay period.
Why do some employees get a
check AND a direct deposit stub?
If an employee direct deposits only a portion of their
paycheck and receives the balance as a check, they will receive both a paycheck
AND a direct deposit pay stub.
How can I get a PHATIME entry document from “Approved” to “Completed” ?
PHATIME entry will remain in approved status until a payroll
process is run to pull in the time entry records into the payroll transaction
history. During a B2 Payroll cycle, this process is run several times throughout the day on Monday. Once the records are pulled in, they will be
at a complete status.
I am set up as an approver and I want to set someone else up as a proxy for time entry. How do I do that?
Access NTRPROX, select options, time entry proxy information, enter the user login or use search function query to individual(s). Save.
Is there a table that I can look at, by employee, for payroll salary distribution (past)?
If you go to PHAHOUR you can see it by person by entering their ID, Pay ID and year. You would then have to roll back to access the next person.
I have entered EPAFs for a
series of employees whose funding has since changed. How can I change the funding information?
If the person has been paid, a DCN needs to be sent to Payroll. If they have not been paid, you need to send an email to Payroll @unh.edu explaining what the funding should be.
How do I enter someone who has worked more than 8 hours a day and has signed a waiver of overtime pay?
As long as an employee has a current waiver of overtime on file, you just need to enter all the hours worked by that employee on any given day. The system will just pay straight time.
I need to process an EPAF for a
grad student who has changed his/her appointment by taking a week without pay.
Send an email to Payroll with the name, ID, dates and amount to be deducted and the Payroll staff will process the dock pay (EC=951) into the PHAHOUR form. Because Grad students are “exempt” employees, this would need to have an approval of Campus HR before we can process the transaction.
How do I change a grad
appointment because they are leaving earlier than originally planned?
Have Joyce remove the termination date and then process a termination EPAF with the new date.
I entered the time for a group
of people but only one person’s time showed up when they went to apply
approvals.
You need to submit the time individually for each person. You can approve them at one time but have to submit to approve them individually.
I was extracting time/recording
hours and attempted to go back in to view those records and got an error
message saying I did not have sufficient permission to access data.
You need to go back in as the proxy for the person who entered the time.
How do I do a lump sum moving
expense….NOT an expense reimbursement?
Contact Susan McCarthy at USNH Financial Services – Travel Center for assistance processing the payment to the individual. Susan will provide Payroll with the information necessary to record the non-cash earnings into the Payroll earnings history.
I am trying to do an Adjunct
Faculty EPAF for work started a few weeks ago.
What dates do I use?
The Personnel date should be the first day of work and the job effective date should be the first day of the next pay cycle. The Payroll Department will calculate the difference between these two dates and initiate a retroactive payment.
I want to change the address for the delivery of an employee’s paycheck.
If the change is to the address data and you are one of the users that has access to PPAIDEN, you would make the change of the address there. If you do not have access to PPAIDEN, contact Joyce Cleary. If the change is to the address type that is used for pay check delivery, the “Distribution Code” needs to be changed in the employee’s PEAEMPL record. Contact Campus HR for assistance with this change.
I am trying to process an EPAF
for a person who has not yet been paid.
They held a complimentary job from 7/1 to 7/20 and then were put into a
benefits eligible position on 7/21/ How
do I do that?
Set up the benefits eligible position as the primary job. Once it is in the completed status you need to adjust the original hire date on PEAEMPL to 7/1. Then you need to process an additional pay complementary EPAF for the 7/1 – 7/20 job with a job type of “O” for “Overload”.
I have a terminating employee
and want to know how to process a vacation Payout.
This is being handled centrally and you should contact your Campus HR Office.
As an example, I have someone
who shows a salary encumbrance of $28,999.99.
Their annual salary is $29,000.
Will she be underpaid by one cent?
The encumbrance amount does not control the pay amount for the employee. The biweekly payment for a salaried employee is the result of the NBAJOBs assigned salary amount. The assigned salary times the number of pays should total the fiscal year expense. In some circumstances, Banner's rounding does not provide the employee with their full annual salary amount (off by cents). This is a recognized Banner issue and has been placed on the post-go-live list for evaluation to determine a resolution in the future